DRILL ON FORMAL PERSONAL LETTER ON A5 PAPER
BUSINESS LETTERS
Business letters can be displayed in many ways. The commonly used are full blocked and semi blocked styles which are laid out below.
Fully blocked layout
Semi- blocked layout
DRILL: - Type the following in fully blocked style on A5 portrait paper in single line spacing between paragraphs.
DRILL ON SEMI BLOCKED STYLE ON A5 LANDSCAPE PAPER IN SINGLE LINE SPACING BETWEEN PARAGRAPHS
CONTENTS OF BUSINESS LETTERS
They are always typed on letter heads of respective company or establishment
File and flimsy copies are produce from the original copy typed from the letter heads by using carbon papers in between the papers.
There is subject heading for easy understanding of subject matter at a glance
The heading is typed on the left hand side margin and underscored if it’s on lower case.
PROCEDURES FOR WRITING BUSINESS LETTERS
The date should be written- day, month and year on the third single line space below the printed heading
Reference is usually typed on the right hand corner on the same line as date but in some cases special reference space is provided
The address and name of the addressee should be typed in single line spacing on the first line below the three single-line spaces for the reference.
Salutation is typed on the third single line space below the last line of address
The body of the starts on the second single line space below the last line of salutation
Complementary closure is typed two single- line spaces below the last line of the body of the letter.
The name of the sender is written six single-line spaces after the complementary closure and if there is any official status it is typed below the name.
TYPES OF BUSINESS LETTER LAYOUTS
Business Letter layouts: We have fully blocked, block style, indented style, semi- blocked style and modified block style. The method of typing should conform with the style adopted by the office.
Fully block style- this is the style of typing a document where all lines of the letter starts on the same line.
Block style- its slightly different in that the date ends at the right hand margin, both complimentary closure and signature starts in the middle and are blocked.
Semi- blocked- This is similar to the blocked form type of letter, the difference is that it has indented paragraphs where necessary.
Indented letter- The inside address, paragraphs, body and signature of the letter is written where all lines starts.
Evaluation
1. Describe the procedures that must be followed when writing business letter.
2. State and explain the different types of business letter layouts.
3. Types of personal letters.
SPEED AND ACCURACY DEVELOPMENT DRILLS
3- 10 minutes drills at 25 words per minute on topics of concern eg drug abuse, corruption, cultism and hiv/aids. find the relevant passages and use for practice.